Document Storage

Does your school need to store and share files with access from anywhere and by most online devices?

Through Google Drive we can provide you with the ability to securely store, share and collaborate on files. Google Drive provides you with the ability to store files of many kinds online (“in the cloud”) and to synchronise the latest copy to your hard drive to work on when you are offline.

Although the system enables the immediate creation of Google Docs such as documents, spreadsheets, presentations, drawings, etc. it also supports the storage of other file types, including popular formats such as .doc(x) (word), .xls(x) (excel), .ppt(x) (powerpoint) and pdf. It works across operating systems in the browser on PC, Mac and linux computers as well as on mobile devices running iOS, Android and Windows Mobile so access is more or less universal.

Documents are easily uploaded through a browser and a simple file structure can be created in minutes by any user. Good search facilities enable documents to be found and retrieved based on their file type, title or content. Files stored on Google Docs are always accessible and backed-up on line.  Administrators can decide on how much space each user has and can filter content to ensure that files of a particular type or nature are not uploaded to the system.

Information security is a top priority for Google, and they employ dedicated teams with experts in their fields to handle these important areas. Files are, by default, set to private, but document owners can choose to keep them private, share them or invite collaborators, they can also revoke these access permissions at anytime. The rights to share, view and edit can be controlled at individual and group level. School administrators can manage file sharing permissions system-wide, controlling who each user is able to share with (if anyone) and can manage who is and isn’t part of each group.


Some schools are using document storage to create e-portfolios to support and record students overall learning and some are using it to support particular qualifications. A typical e-portfolio may include assessment evidence in the following types of format:

  • text
  • documents (for example, Word, PowerPoint, PDF)
  • sound
  • images/pictures
  • multimedia, such as video

all can be stored and easily accessed, shared and collaborated upon.

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