Google Docs for Schools

Looking for a cost effective set of software tools for your staff and students to use and collaborate with more effectively?

Schools have a large number of potential users for spreadsheets, word processing and presentation software, but many are not regular users. In addition to this, schools often have many devices that are used by their community of users and so licences for each machine is not viable.

Students and Staff need to communicate, share ideas and edit and share documents together, in real-time and from anywhere. They would prefer not to worry about copying homework onto memory sticks or emails, they would prefer to have secure access through any browser on any computer at home or in school.

Google Docs is a suite of products that lets you create different kinds of on-line documents, work on them in real time with other people, and store your documents and your other files — all on-line and for free. With an Internet connection, you can access your documents and files from any computer. This guide will give you a quick overview of the many things that you can do in Google Docs.

Documents List

Your Documents List (Google Drive) is where you’ll find all of the Google Docs you’ve created, files you’ve uploaded, and anything that’s been shared with you. It’s also where you can manage your Google Docs settings. Here’s what you can do in your Documents List:

  • Create Google documents, spreadsheets, other file types, and collections.
  • Upload, manage, and store files and folders.
  • Share Google Docs, files, and collections.
  • Preview your docs and files before you open or share them.
  • View images and videos that you’ve uploaded to your Documents List.
  • Search for items by name, type, and visibility setting.

Google Documents

Google documents is a word processor that lets you create and format text documents. Here’s what you can do with Google documents:

  • Convert most file types to Google Docs format.
  • Add flair and format your documents, with options such as paint format, margins, spacing, and fonts.
  • Invite other people to collaborate on a doc with you, giving them edit, comment or view access.
  • View your documents’ revision history and roll back to any version.
  • Download Google Docs to your desktop as Word, OpenOffice, RTF, PDF, HTML or zip files.
  • Translate a document to a different language.
  • Email your documents to other people as attachments.

Google Spreadsheets

Google spreadsheets is an online spreadsheet application that lets you create and format spreadsheets, charts, and gadgets, and simultaneously work with other people. Here’s what you can do with Google spreadsheets:

  • Create spreadsheet with a full range of functionality
  • Use formatting and formula editing so you can calculate results and make your data look the way you’d like.
  • Chat in real time with others who are editing your spreadsheet.
  • Create charts and gadgets.
  • Embed a spreadsheet, or individual sheets of your spreadsheet, in your blog or website.
  • Export .xls, .csv, .txt and .ods formatted data and PDF and HTML files.

Google Presentations

Google presentations is an online presentations editor that allows you to show off your work in a visual way. Here’s what you can do with Google presentations:

  • Create presentations full of colour and diagrams
  • Insert images and videos, and format your slides.
  • Share and edit presentations with your friends and coworkers.
  • Import and convert existing presentations in .pptx and .pps file types.
  • Download your presentations as a PDF, a PPT, or a .txt file.
  • Allow real-time viewing of presentations, online, from separate remote locations.
  • Publish and embed your presentations in a website, allowing access to a wide audience.

Google Drawings

Google drawings is an online drawings editor that lets you create anything from a scribble to a flow chart while working collaboratively with other people. Here’s what you can do with Google drawings:

  • Share and edit drawings with your friends and coworkers.
  • Download your presentations as a PNG, JPEG, SVG, or PDF file.
  • Insert images, shapes, and lines, and format them to fit your preferences.
  • Real-time collaboration with other people, no matter where they are.
  • Insert a drawing into a document, spreadsheet, or presentation.

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